Annual Meeting 2025
Important Annual Meeting Information:
To our Exit 7 Friends and Family:
I hope this message finds you all well! This message is broken into 2 sections. The first section will be general information about the Annual Meeting. The second section will detail how to nominate yourself to become a Board of Directors member (if you wish), and any proposed amendments to the current Exit 7 Bylaws.
1. Exit 7 Players will be holding its Annual Board Meeting on Sunday, June 29th at 1pm at Exit 7 Theater, located at 37 Chestnut Street, Ludlow. Active members, members wishing to renew membership, and those wishing to become members are invited to attend.
a. Memberships that have lapsed or those wishing to pay for new memberships can be done by paying online https://www.exit7players.org/about/become-a-member/ or in person at the Theater by cash or check. Checks made payable to: Exit 7 Players
b. The Annual Meeting will consist of a summary of our current season, future plans, capital improvements, financial information, voting of Board of Directors Members, and discussion/voting of By-Law Amendments (see section 2 for proposed amendments).
c. Immediately following the Annual Meeting there will be a short break followed by the first meeting of the 2025-2026 Season. Board Members elected should plan to attend both meetings and general membership are encouraged, but not required to attend the second meeting.
2a. We are currently taking applications for Board of Directors Members and Officers. If you would like to be considered for the Board of Directors please submit an email to the Nominating Committee at nominations@exit7players.org. Please ensure you receive an email back from the committee of receipt of submission. To nominate yourself or someone else, a simple statement like the following is all that is needed:
SELF NOMINATION: "I, _______________ (name) would like to be considered for the Exit 7 Board of Directors (or officer position inserted here) for the 2025-2026 season. Sincerely, _____________(name)"
NOMINATION OF OTHERS: “I would like to nominate ____________________(name) to be considered for the Exit 7 Board of Directors (or officer position here) for the 2025-2026 season. The individual being nominated is aware of my submission. Sincerely, _____________ (name)”
Please also put in the subject line of the email “EXIT 7 NOMINATION”.
Please keep in mind that the responsibilities of the Board of Directors are:
• Attend monthly meetings (11) and discuss theater business
• Attend seasonal work days to clean up the theater
• Choosing theatrical productions for each season
• Hiring of each production's creative team
• Produce and participate in some capacity for each production in the season
• Help upkeep the theater facility
• Serve on subcommittees and perform assigned duties
The current Board of Directors consists of the following members, descriptions of duties of Officer positions can be found in the Exit 7 By-Laws, Article V:
• President
• Vice President
• Treasurer
• Secretary
• Up to 3 Junior Board Members (members under the age of 18)
• Up to 2 Emeritus Board Members (appointed by the sitting Board of Directors)
• Up to 11 other Board of Directors Members
During the Annual Meeting itself, we ask that you prepare a short (1-2 minutes) speech as to why you should be considered for the Board of Directors or Officer position. If you are unable to attend the Annual Meeting but would still like to be considered, please prepare a short essay/statement as to why you should be considered and email to the Nominating Committee to be read in your absence.
The deadline for nominations to the Nominating Committee must be by midnight EST on Saturday, June 14, 2025. To be nominated/considered for the Board or Executive Board, individuals need to be members of Exit 7 Players. Membership can be paid at: https://www.exit7players.org/about/become-a-member/ or lapsed memberships can be renewed at the Annual Meeting in person with cash or check.
2.b The following By-laws or Amendments have been proposed to be voted on by the membership for the 2025-2026 season.You can find the proposed bylaws here: https://www.exit7players.org/about/by-laws/.
Proposals can be made from the floor, but would require an additional 30 days of review before voting could take place and a special meeting would need to be scheduled.
Finally, on Sunday, June 15th, a follow-up email with the ballot of Board of Directors considerations and a meeting agenda will be sent out.
Exit 7 strongly supports diversity and particularly encourages participation, general membership and board candidates that reflect the wide variety of experiences and backgrounds in our theater community. Thank you for your continued support through these 40 years, we really enjoyed celebrating our birthday with you all this past season. Special thanks to those who were able to attend our 40th Anniversary gala. We look forward to many more years together!
Sincerely,
Jami Wilson
Secretary
Exit 7 Players
To our Exit 7 Friends and Family:
I hope this message finds you all well! This message is broken into 2 sections. The first section will be general information about the Annual Meeting. The second section will detail how to nominate yourself to become a Board of Directors member (if you wish), and any proposed amendments to the current Exit 7 Bylaws.
1. Exit 7 Players will be holding its Annual Board Meeting on Sunday, June 29th at 1pm at Exit 7 Theater, located at 37 Chestnut Street, Ludlow. Active members, members wishing to renew membership, and those wishing to become members are invited to attend.
a. Memberships that have lapsed or those wishing to pay for new memberships can be done by paying online https://www.exit7players.org/about/become-a-member/ or in person at the Theater by cash or check. Checks made payable to: Exit 7 Players
b. The Annual Meeting will consist of a summary of our current season, future plans, capital improvements, financial information, voting of Board of Directors Members, and discussion/voting of By-Law Amendments (see section 2 for proposed amendments).
c. Immediately following the Annual Meeting there will be a short break followed by the first meeting of the 2025-2026 Season. Board Members elected should plan to attend both meetings and general membership are encouraged, but not required to attend the second meeting.
2a. We are currently taking applications for Board of Directors Members and Officers. If you would like to be considered for the Board of Directors please submit an email to the Nominating Committee at nominations@exit7players.org. Please ensure you receive an email back from the committee of receipt of submission. To nominate yourself or someone else, a simple statement like the following is all that is needed:
SELF NOMINATION: "I, _______________ (name) would like to be considered for the Exit 7 Board of Directors (or officer position inserted here) for the 2025-2026 season. Sincerely, _____________(name)"
NOMINATION OF OTHERS: “I would like to nominate ____________________(name) to be considered for the Exit 7 Board of Directors (or officer position here) for the 2025-2026 season. The individual being nominated is aware of my submission. Sincerely, _____________ (name)”
Please also put in the subject line of the email “EXIT 7 NOMINATION”.
Please keep in mind that the responsibilities of the Board of Directors are:
• Attend monthly meetings (11) and discuss theater business
• Attend seasonal work days to clean up the theater
• Choosing theatrical productions for each season
• Hiring of each production's creative team
• Produce and participate in some capacity for each production in the season
• Help upkeep the theater facility
• Serve on subcommittees and perform assigned duties
The current Board of Directors consists of the following members, descriptions of duties of Officer positions can be found in the Exit 7 By-Laws, Article V:
• President
• Vice President
• Treasurer
• Secretary
• Up to 3 Junior Board Members (members under the age of 18)
• Up to 2 Emeritus Board Members (appointed by the sitting Board of Directors)
• Up to 11 other Board of Directors Members
During the Annual Meeting itself, we ask that you prepare a short (1-2 minutes) speech as to why you should be considered for the Board of Directors or Officer position. If you are unable to attend the Annual Meeting but would still like to be considered, please prepare a short essay/statement as to why you should be considered and email to the Nominating Committee to be read in your absence.
The deadline for nominations to the Nominating Committee must be by midnight EST on Saturday, June 14, 2025. To be nominated/considered for the Board or Executive Board, individuals need to be members of Exit 7 Players. Membership can be paid at: https://www.exit7players.org/about/become-a-member/ or lapsed memberships can be renewed at the Annual Meeting in person with cash or check.
2.b The following By-laws or Amendments have been proposed to be voted on by the membership for the 2025-2026 season.You can find the proposed bylaws here: https://www.exit7players.org/about/by-laws/.
Proposals can be made from the floor, but would require an additional 30 days of review before voting could take place and a special meeting would need to be scheduled.
Finally, on Sunday, June 15th, a follow-up email with the ballot of Board of Directors considerations and a meeting agenda will be sent out.
Exit 7 strongly supports diversity and particularly encourages participation, general membership and board candidates that reflect the wide variety of experiences and backgrounds in our theater community. Thank you for your continued support through these 40 years, we really enjoyed celebrating our birthday with you all this past season. Special thanks to those who were able to attend our 40th Anniversary gala. We look forward to many more years together!
Sincerely,
Jami Wilson
Secretary
Exit 7 Players